Screen Description
The Online Student Scheduling Dashboard screen provides a tool for displaying a given set of course requests / student enrollments or students. The page also displays information from the sectioning log (either for a particular student or by a given filter). The page is available for administrators, scheduling deputies (can approve consent), student advisors (can change student enrollment) and course coordinators (can approve consent of instructor). Course coordinators can only see courses that are assigned to them. The page has extensive filtering capabilities (by the student, group, curriculum, course, subject, consent, ...). It is possible to email students and/or change their scheduling status (admin only).
FilterThe filter at the top of the Online Student Scheduling Dashboard page controls the search criteria used to display data on the page. When the user accesses the Online Student Scheduling Dashboard page for the first time the filter will be blank. Once the user has entered search criteria in the filter and performed a search the page will remember the last search performed by the user and automatically populate the filter with that search criteria the next time the user accesses the page. See Scheduling Dashboard Filter for more details.
Note: In addition to any search criteria entered into the Filter, the data displayed in the Scheduling Dashboard is also filtered by the access to the data granted by a user’s role.
Details
The page shows up to three tabs  Enrollments with detailed information about courses and classes, Students with enrollment information ordered by students, and Change Log with a list of changes in enrollments. See the description for each of them below.
Enrollments
 A column with clickable plus signs that enable unfolding of a course into lines with individual classes
 Subject / Type
 Subject area on the line with a course
 Instructional Type on the line with a class
 Course / External Id
 Course number on the line with a course
 External Id or section number on the line with a class
 Title / Time
 Course title on the line with a course
 Assigned time of a class
 Date
 Dates during which the class is taught
 Consent / Room
 Type of required consent for a course (if empty, no consent is required)
 Room where a class is taught
 Available
 Total number of available seats / total number of seats
 The column has two numbers separated by a slash (/). The first number is the total number of unused space in the course or class. The second number is the size limit for the course or class. For example: 5 / 25 would mean there are 5 available spaces in a class that holds 25 students.
 Projection
 Total number of projected students for the course or class
 Enrollment
 Number of students enrolled into the course or class (filtered by filtering criteria)
 When the search criteria used in the Filter does not restrict the student population then a single number which is the total number of students enrolled in the course or class is displayed. For example, if there 20 students enrolled in a class then the number 20 would be displayed. When the search criteria used in the Filter restricts the student population for the data displayed in this column, there will be two numbers separated by a slash (/). For example, if 3 of the students in the population retrieved by the search criteria in the Filter are enrolled in the class and in total there are 20 students enrolled in the class, then the number displayed would be 3 / 20.
 NotEnrolled
 Number of students who have requested the course or class but are not enrolled in it (filtered by filtering criteria)
 When the search criteria used in the Filter does not restrict the student population, then a single number equal to the total number of students who have the course listed in their course request but are not enrolled in the course, is displayed. For example, if there 2 students who requested a course but did not receive it, then the number 2 would be displayed. When the search criteria used in the Filter does restrict the student population for the data displayed in this column, there will be two numbers separated by a slash(/). For example, if 1 of the students in the population retrieved by the search criteria in the Filter requested the course but did not receive it and in total there are 2 students who requested the course but did not receive it, then the number displayed would be 1 / 2.
 Alternative
 Number of students who have requested the course (as an alternative) or class but are not enrolled in it (filtered by filtering criteria)
 When the search criteria used in the Filter does not restrict the student population then a single number which is the total number of students who have the course listed in their course request as an alternative is displayed. For example, if there 5 students who requested a course as an alternative then the number 5 would be displayed. When the search criteria used in the Filter does restrict the student population for the data displayed, this column will have two numbers separated by a slash(/). For example, if 2 of the students in the population retrieved by the search criteria in the Filter requested the course as an alternative and in total there are 5 students who requested the course as an alternative, then the number displayed would be 2 / 5.
 Reservation
 Number of students enrolled into the course or class via a reservation (filtered by filtering criteria)
 When the search criteria used in the Filter does not restrict the student population, a single number equal to the total number of students who have been placed into the course or class as the result of a reservation is displayed. For example, if there were 3 students who were placed into a course as a result of a reservation then the number 3 would be displayed. When the search criteria used in the Filter does restrict the student population for the data displayed the in this column will be two numbers separated by a slash(/). For example, if 1 of the students in the population retrieved by the search criteria in the Filter was placed into a course as a result of a reservation and in total there are 3 students who were placed into a course as a result of a reservation, then the number displayed would be 1 / 3.
 Need Consent
 Number of students who need consent of instructor to be able to take the course (filtered by filtering criteria)
 When the search criteria used in the Filter does not restrict the student population then a single number which is the total number of students who required some form of consent to enroll in the course or class is displayed. For example, if there were 4 students who required some form of consent to enroll in a course then the number 4 would be displayed. When the search criteria used in the Filter does restrict the student population for the data displayed the in this column will be two numbers separated by a slash(/). For example, if 2 of the students in the population retrieved by the search criteria in the Filter required some form of consent to enroll in a course and in total there are 4 students who required some form of consent to enroll in a course, then the number displayed would be 2 / 4.
 Need Override
 This column is only populated if UniTime is integrated with a system that will inform UniTime of the need for overrides. This label applies to both the course and class level data. When the search criteria used in the Filter does not restrict the student population then a single number which is the total number of students who require an override to enroll in the course or class is displayed. For example, if there were 6 students who require an override to enroll in a course then the number 6 would be displayed. When the search criteria used in the Filter does restrict the student population for the data displayed the in this column will be two numbers separated by a slash(/). For example, if 2 of the students in the population retrieved by the search criteria in the Filter require an override to enroll in a course and in total there are 6 students who require an override to enroll in a course, then the number displayed would be 2 / 6.
Click on any class or course to get to its Enrollments dialog (which shows a list of enrolled students together with some additional information).
StudentsNote: some columns need not be displayed in the table if they are not applicable to the current situation
 ⊗
 Click on this column header to open a menu with possible actions (most actions are available only when at least one checkbox in this column is checked for some student)
 Select All
 Select all students in the list (check all the checkboxes)
 Clear All
 Send email...
 Send email to the selected students via Send email... screen that will pop up
 Mass cancel...
 Cancel the schedule(s) for all selected students and inform the students about it by email in the Mass cancel... screen that will pop up
 The rest are options for changing the student's status; the status types can be defined through the Student Scheduling Status Types screen
 Change status to System Default (All Enabled)
 This is the only status type that is always present
 Student
 Area
 Clasf
 Major
 Accommodation
 If a student requires an accommodation that affects their course schedule, then the code for the accommodation is displayed in this column. This column is only visible if there is at least one student in the data returned by the search criteria in the filter that requires an accommodation.
 Group
 Student group or groups that the student is associated with.
 Status
 If the student has a student scheduling status that has been set to a value other than the session default, then the value is displayed in this column.
 See the description of the Student Scheduling Status Types screen for more details
 Enrollment
 The number of courses the student is enrolled into. This column is only visible if there is at least one student in the data returned by the search criteria in the filter that has an enrollment.
 NotEnrolled
 The number of courses the student has requested but is not enrolled into. This column is only visible if there is at least one student in the data returned by the search criteria in the filter that has at least one course request that the student is not enrolled into.
 Reservation
 The number of reservations provided to a student to place the student into a particular course or class. This column is only visible if there is at least one student in the data returned by the search criteria in the filter that required a reservation.
 Consent
 The number of courses the student is enrolled in that required some form of consent for the student to enroll into the course. This column is only visible if there is at least one student in the data returned by the search criteria in the filter that required consent.
 Enrollment Credit
 This column displays the total number of credits in which a student is enrolled. If the student is enrolled into a configuration of a course that is online (DO) or hybrid (B/H) then the total credit of courses labeled online or hybrid will be broken out inside of parentheses. This column is only visible if there is at least one student in the data returned by the search criteria in the filter that is enrolled into a course.
 Requested Credit
 This column displays the range of credits that may be generated by a student’s course request. This column is only visible if there is at least one student in the data returned by the search criteria in the filter that has saved course requests.
 Distance Conflicts
 This column displays the number of distance conflicts a student has and next to it in parentheses the number of minutes of the longest distance conflict. This column is only visible if there is at least one student in the data returned by the search criteria in the filter that has a distance conflict.
 Overlap [min]
 This column displays the number of minutes of overlapping classes a student has. This column is only visible if there is at least one student in the data returned by the search criteria in the filter that has overlapping classes.
 Free Time [min]
 This column displays the number of minutes that the student is in class during a window of time the student has requested as Free Time. This column is only visible if there is at least one student in the data returned by the search criteria in the filter that has a class overlapping their Free Time request.
 Instr. Method Preferences
 This column displays the number of instructional method preferences a student listed in their course request. If the student is not enrolled in any courses or received all of their instructional method preferences the number of instructional method preferences is displayed. If the student is enrolled in courses and is not enrolled in a class that matches their instructional method preferences, then the number displayed will be the number of instructional method preferences the student had that were met followed by a slash (/) and the number of instructional method preferences the student requested, e.g., 1 / 2. This column is only visible if there is at least one student in the data returned by the search criteria in the filter that has an instructional method preference.
 Section Preferences
 This column displays the number of class section preferences a student listed in their course request. If the student is not enrolled in any courses or received all all of their class section preferences the number of class section preferences is displayed. If the student is enrolled in courses and is not enrolled in a class that matches their class section preferences, then the number displayed will be the number of class section preferences the student had that were met followed by a slash (/) and the number of class section preferences the student requested, e.g., 0 / 1. This column is only visible if there is at least one student in the data returned by the search criteria in the filter that has a class section preference.
 Requested
 Date of student's requests
 Enrolled
 Date of student's enrollments
 Emailed
 Information about emails sent to the student
 Note
 If someone has placed a note on the student, this column displays the note.
Click on any student to get to the screen with Classes for that student.
Change Log
For the Change Log, the Filter can be used with further parameters
 operation: Operation that was executed during a change
 user: User that has made a change
 result: Result of the change
The Change Log table has the following columns
 Student
 Name of the student whose enrollments have changed
 Operation
 Operation that was performed
 Date
 Date and time of the change
 Time
 If the operation was timed, the amount of time it took to complete the operation.
 Result
 Result of the change (indicates e.g. whether the operation was successful or not)
 User
 User who has performed the change
 Message
 More details about the change (such as information about the class that was subject to the change)
Click on any change in the change log to get to its Change message screen with more detailed information about the change.
Operations
 Search
 Apply the criteria from the Filter

