Event Service Providers

Screen Description

The event service providers that can be defined on this page can be used by users when they are requesting an event to request additional services, like catering.

Event Service Providers

A service provider must have an abbreviation and a name. Message and email are optional. A service provider can be global (applies to rooms across all the academic sessions), for an academic session (applies to rooms in the academic session), or just for a particular department. A service provider can be used for all rooms (to which it applies), or only to a subset of rooms. When it does not apply to all rooms (All Rooms toggle is not set), the service provider can be selected on one or more rooms. This can be done using the Edit Room page or on the Event Statuses page.

Add/Edit Event Page

Now, when an event is being requested, a toggle for each service (that is applicable) is shown on the Add/Edit Event page

Event Service Providers

Event Detail Page

The Requested Services section is only visible when there is one or more service providers defined and available. If a message is provided, it shows when the service is selected. It can contain HTML links to additional forms, etc.

Event Service Providers

If the email is provided, the service provider is CC-ed on the event confirmation email when a meeting is committed or canceled. This also includes cases when a room is automatically approved or when a service provider is selected on the event (Edit Event page) after one or more of its meetings have been approved.

Events Page

The selected services also show on the Events page, in the Requested Services column on the List of Events and the List of Meetings tables.

Event Service Providers

They also show in the event mouse-over tooltip.

Event Service Providers

And in the Event Filter; for example, one can search for approved events requesting a particular service:

Event Service Providers

Operations

The table can be sorted by any of its columns, just by clicking on the column header and the sorting option that opens.

Add Event Service Provider

Click Add to add a new event service provider

Event Service Providers

Edit Event Service Provider

Click a particular event service provider to make changes or to delete the event service provider.

Event Service Providers

Edit Event Service Providers

Click Edit to edit all event service providers

Event Service Providers

Export CSV/PDF

Click the Export CSV or Export PDF to export the list of event service providers to a CSV or PDF document, respectively.