Student Advisors

Screen Description

The Student Advisors screen displays and allows editing of the list of available student advisors for the current academic session.

This table is used for authentication (to grant a user the student advisor role) and to populate the My Students filter on the Online Student Scheduling Dashboard page. An advisor may be allowed to only modify his/her students by using the following permissions:

• Student Scheduling Advisor Can Modify My Students
  • Student advisor can make changes on behalf of his/her students
• Student Scheduling Advisor Can Modify All Students
  • Student advisor can make changes on behalf of any student

Student advisors can be also loaded in using the Student Advisor XML format.

Properties

Each advisor has the following properties:

• External Id
  • The external ID must match the external ID of the authenticated user.
• First Name, Middle Name, Last Name, Title
  • Advisor’s name and academic title (optional fields)
• Email
  • Advisor’s email address (optional)
• Role
  • Advisor role (only roles with the Student Scheduling Advisor permission can be selected)
• Students
  • Number of students that the advisor is advising (can see and/or modify using the Online Student Scheduling Dashboard page or advise using the Advisor Course Recommendations page)
  • Add/Edit: list of individual students of the advisor

Operations

The table can be sorted by any of its columns, just by clicking on the column header and the sorting option that opens.

Add Student Advisor

Click Add to add a new student advisor

• The Students text field contains the external IDs of students of the advisor (one per line, anything after the first space is ignored)
  • It is possible to use the Lookup button and look the students up one by one or to copy a list of External Ids of the students to the text field
  • The Lookup button opens to the People Lookup dialog (however, only existing students are available to be looked up)
• Click Save to create a new student advisor
• Click Back to return to the list without making any changes

Edit Student Advisor

Click a particular student advisor to make changes or to delete the advisor

• The Students text field contains the external IDs of students of the advisor
  • The list contains one student per line, containing the external ID and the name of the student (anything after the first space is ignored on each line during the update)
  • It is possible to use the Lookup button and look the students up one by one or to copy a list of External Ids of the students to the text field
  • The Lookup button opens to the People Lookup dialog (however, only existing students are available to be looked up)
• Click Save to make changes, Back to return to the list without making any changes
• Click Previous or Next to save the changes and go to the previous or next student advisor respectively
• Click Delete to delete the student advisor

Edit Student Advisors

Click Edit to edit all student advisors

• Use the icon to add a new line and to delete a line

• Click the icon to edit the list of students of the advisor

  

• Click Save to make changes, Back to return to the list without making any changes

Export CSV/PDF

Click the Export CSV or Export PDF to export the list of student advisors to a CSV or PDF document respectively

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