Add Reservation

Screen Description

The Add Reservation screen allows the user to add a new reservation.

Details

• Instructional Offering
  • Instructional offering on which the reservation should be made
  • To look up an instructional offering by its subject area, course number, or name, click on the magnifying glass next to the text field to get to the Course Finder screen
• Type
  • The reservation type defines how the students matching the reservation will be identified
    • It may also define additional properties of the reservation
  • One of the following types:
    • Individual Reservation
      • A direct reservation for one or more students
      • Individual reservations allow students to go over the limits and must be followed by the student(s)
    • Student Group Reservation
      • A reservation for students of a particular student group
      • Student group reservations must be followed by the student(s) of the selected group
    • Curriculum Reservation
      • A reservation for students of a particular curriculum, or identified by the selected academic area(s), classification(s), major(s), and/or minor(s)
    • Course Reservation
      • For cross-listed offerings, students registering for the course under the selected course name
    • Learning Community Reservation
      • Similar to student group reservations, but allows students to enroll in classes that are disabled, if they are listed in the restrictions of the reservation
    • Override: Allow Time Conflict
      • A direct override for one or more students
      • Do not reserve any space, but students of the reservations are permitted to have a time conflict
    • Override: Can Assign Over Limit
      • A direct override for one or more students
      • Do not reserve any space, but students of the reservations are permitted to enroll over the limits
    • Override: Allow Link Conflict (Co-requisite)
      • A direct override for one or more students
      • Do not reserve any space, but students of the reservations are permitted to violate the Linked Classes distribution
        • Classes (of different courses) are to be attended by the same students. For instance, if class A1 (of a course A) and class B1 (of a course B) are linked, a student requesting both courses must attend A1 if and only if he also attends B1.
    • Individual Override
      • A direct reservation for one or more students
      • Similar to Individual Reservation, but allows configuring the Override Properties
    • Student Group Override
      • A reservation for students of a particular student group
      • Similar to Student Group Reservation, but allows configuring the Override Properties
    • Curriculum Override
      • A reservation for students of a particular curriculum, or identified by the selected academic area(s), classification(s), major(s), and/or minor(s)
      • Similar to Curriculum Reservation, but allows configuring the Override Properties
    • Student Filter
      • The most general type of the reservation
      • Students are identified by a filter (the same as on the Online Student Scheduling Dashboard)
      • Allows configuring the Override Properties
• Reserved Space
  • Number of spaces that should be reserved through this reservation
    • Leave blank for unlimited reservations
  • Not editable for individual and course reservations / overrides
    • Calculated automatically for Individual reservations (= how many students are in the list of students)
    • Depends on the course limit in Course reservations as defined on the Instructional Offering Cross Lists page
  • There is a gray text in italics under the text box indicating limits on the number of reserved spaces that arise from the restrictions
    • This text is displayed only if the reserved space is greater than the space available in the course
• Override Properties
  • Only available for Individual Override, Student Group Override, Curriculum Override, and Student Filter reservations
  • Allow Time Conflict allows matching students to have a time conflict with another course (overlapping time is minimized by the solver)
  • Can Assign Over Limit allows matching students to get into the course over the course, configuration, and class limits
  • Student Must Follow matching students must follow this reservation/override (or some other matching reservation if also must be followed)
  • Do Not Reserve Space do not reserve space for the student(s) of this reservation (effectively making the reservation always expired)
• Start Date
  • Date upon which the reservation starts, i.e., it will start reserving the space
  • If no start date is set, the reservation is active until it expires (or it is always active when both dates are blank)
  • Start Date cannot be selected for overrides (they do not reserve any space for the students of this reservation)
• Expiration Date
  • Date upon which the reservation expires, i.e., the reserved spaces are made available for other students
  • Click on the calendar icon next to the text field to be able to pick a date from the calendar
  • If no expiration date is set, the reservation does not expire
  • Expiration Date cannot be selected for overrides (they do not reserve any space for the students of this reservation)
• Restrictions
  • Restrictions within the instructional offering regarding which part(s) of the instructional offering the reservation is set on
    • Click on the plus sign in front of a configuration to unfold its structure; you may need to click more plus signs to unfold it further
• Mode
  • Reservation: Reservation is enforced on all levels
    • When used, the space is reserved on all the levels (the space must be available on the course, in the configuration, and in all the classes that meet the restrictions)
    • This is the default mode
  • Restriction: Reservation is only enforced on the selected
    • When used, the space is reserved only on configurations and/or classes that are selected in the Restrictions (have the blue checkbox)
    • When there are no restrictions, the space is reserved only on the course level
• The following parameters are based on the Type of reservation selected
  • Students
    • Individual Reservation, Override:XX, Individual Override types
    • An individual reservation will be created for each of the students in the list
      • Click on the Lookup button to look up students in the Students table in the database through the People Lookup screen
      • You can also copy/paste a list of External IDs into the list of students (instead of looking them up individually)
  • Student Group
    • Student Group Reservation, Learning Community Reservation, or Student Group Override types
    • Student group for which the reservation should be made
    • Student groups can be set up through Administration → Student Groups
  • Curriculum
    • Curriculum Reservation or Curriculum Override types
    • It is possible to import Curricula via an XML or enter/edit them manually in Courses → Curricula

    • It is also possible to enter a curriculum reservation without setting up curricula in UniTime - only select academic area, classification & major(s)

    • Academic Area
      • Academic area for which the reservation should be made
      • One or more academic areas can be selected
    • Classifications
      • Year(s) or semester(s) of study
    • Majors
      • One or more majors within the selected academic area
    • Concentrations
      • If one or more concentrations are defined for a major
    • Minors
      • If one or more minors are defined for an academic area
  • Course
    • Course Reservation type
    • A course within the instructional offering for which the reservation should be made
    • Helpful for cross-listed courses
  • Student Filter
    • Student Filter type
    • Students are identified by a filter (the same as on the Online Student Scheduling Dashboard)
    • Allows for boolean expressions, such as: (Students in PreReg group that are not of major M1)
      • group:PreReg and not major:M1

Operations

• Save
  • Save the new reservation and go back to the Reservations screen
• Back
  • Go back to the Reservations screen without saving any changes