Roles

Screen Description

The Roles page can be used to manage roles in UniTime. A role is a collection of permissions that are managed on the Permissions page. Unauthenticated users have Anonymous role, authenticated users with an appropriate record (with the matching external ID) in the student table have Student role, instructors have Instructor role, advisors have the Advisor roles, and timetabling managers have one or more roles that are assigned to them on the Timetable Managers page. Authenticated users with no match against students, instructors, advisors, and timetabling managers have the No Role role.

Roles

Properties

A role has a reference and a name. It can be enabled or disabled. A disabled role cannot be assigned to any authenticated user.

A role has a reference and a name. When Instructor toggle is checked, the role can be assigned to an instructor (or any departmental personnel) using the Instructor Roles page. When the toggle is unchecked, the role can be only used on the Timetable Managers page. Roles that are not enabled can be assigned to managers (or instructors), but they will not get assigned to the authenticated users.

The default timetable manager roles are:

System Administrator - user who has access to all screens and can do anything
Session Administrator - user who has access everything related to the academic session(s) they are associated with (through their department)
Departmental Schedule Manager - user who has access to and can change the input course timetabling and examination data of certain department(s)
Curriculum Manager - user who has access to and can change the curricula for their department
Examination Timetabling Manager - user who has access to and can change and timetable examinations for the academic session of their department
Event Manager - user who can approve or reject events for rooms in their department
View All User - user who has access to the (timetabling) data of all departmental schedule managers but cannot make any changes

Additional roles that are NOT granted through the Timetable Managers page:

Student - granted through the student data (students are not entered directly in UniTime, but they can be imported using the Data Exchange page)
Instructor - granted through the Instructors
Advisor - granted through the Student Advisors page
No Role - authenticated user without any other role (e.g., to see and request events)
Anonymous - not authenticated users (for pages that allow for unauthenticated access)

The reference of the roles Anonymous, No Role, Student, and Instructor role cannot be changed, and these roles cannot be deleted. They can be disabled though. The anonymous role is useful when certain pages (e.g., Events page) are to be available to unauthenticated users. The no role role can be used when anyone at the university (who can be authenticated within UniTime, e.g., using LDAP authentication) can for instance request an event (e.g., Add Event page) see a timetable of a room (e.g., Room Timetable page).

Operations

Add Role

A new role can be added by clicking the Add button.

Roles

Click Save to create a new rule
Click Back to return to the list without making any changes

Edit Role

To edit or delete a role, click on the appropriate line.

Roles

Click Save to make changes, Back to return to the list without making any changes
Click Previous or Next to save the changes and go to the previous or next role respectively
Click Delete to delete a role. Roles that are being used cannot be deleted.

Edit Roles

All the roles can be edited at once when the Edit button us used.

Roles

Use the icon to add a new line and to delete a line
Roles that are being used cannot be deleted.
Click Save to make changes, Back to return to the list without making any changes

Other

The table can be ordered by any of the columns. To do so, click on the column header and select Sort by … option. Use Export CSV or Export PDF to export the table in the appropriate format.