Academic Sessions

Screen Description

The Academic Sessions screen provides a list of existing academic sessions.

Details

• Default
  • Checked if a session is the default academic session
  • It identifies an active session with the nearest dates, if there is only one like that (e.g., all sessions are of the same academic initiative). If there is a default session, it is automatically selected when the user logs into the application, otherwise Select Academic Session or Select User Role page is presented.
• Academic Session
  • Name of the academic session
• Academic Initiative
  • Name of the academic initiative (useful when the institution has multiple program initiatives requiring multiple independent timetables)
• Session Begins
  • The date when the session begins
• Classes End
  • The date when classes end
• Session Ends
  • The date when session ends (for example, a session can end after final exams, a week or two after the classes end)
• Exams Begin
  • The date when final examinations begin
• Date Pattern
  • The default date pattern for the academic session
• Status
  • Current status of the session (such as Initial Data Load, Timetabling, …)
  • The statuses are defined in the Status Types screen
• Subject Areas
  • The number of subject areas in the academic session
• Events Begin
  • First date for which events can be entered for this academic session
• Events End
  • Last date for which events can be entered for this academic session
• Deadline
  • Deadlines are related to online student scheduling
  • Enrollment
    • Deadline for allowing students to enroll in a new course
  • Change
    • Deadline for allowing students to make a change in a course they are already enrolled in (e.g. move to a different section)
  • Drop
    • Deadline for allowing students to drop a course
• Scheduling Status
  • Default student scheduling status (no restrictions set by default)
  • Student scheduling statuses are defined in the Student Scheduling Status Types screen
• Default IM
  • Default instructional method
  • Used in the Scheduling Assistant to allow students to put a preference on instructional configurations without an instructional method selected
  • Instructional methods are defined in the Instructional Methods screen
• Email Notifications
  • Optional stard and/or end dates for student schedule change email notifications sent to instructors and students Click on any line to change the session’s properties in the Edit Academic Session screen.

Operations

• Add Session
  • Add a new academic session in the Add Academic Session screen