Instructor Detail

Screen Description

In the Instructor Detail screen, you can see information about a given instructor. From this screen, you have access to edit screens for most of that information.

Instructor Information

The header of this section is the instructor’s name.

To see a detailed description of each of the fields in this section (External Id, Account Name, …), go to the description of the Edit Instructor screen. Or Instructor Assignment Preferences for properties related to the Instructor Scheduling.

If the instructor exists in multiple departments (meaning that there is a record with the same External Id), the instructor’s Department may appear as a drop-down for quick navigation between instructor’s departments

Instructor Survey

If the instructor has filled in the Instructor Survey, the departmental schedule manager will see the filled in information in this section. The section also automatically indicates the discrepancies between the survey and the instructor’s preferences.

If the survey has been already submitted, the Unsubmit button allows to un-submit the survey and let the instructor make additional changes.

The Copy Preferences can be used to reset the instructor preferences to match the survey information exactly.

Class Assignments

A list of all classes to which this instructor has been assigned. You can assign instructors to a class in the Edit Class screen or in the Assign Instructors screen.

For each class, you can see the following properties:

• Class
  • The name of the class
• Check conflicts
  • When a check is displayed in the column, the instructor’s preferences are considered during departmental timetabling; also, checks are performed for this instructor to make sure that this person does not have conflicting teaching assignments (i.e., he/she is not teaching another class at the same time)
  • When not checked, the instructor’s association with this class is ignored during timetabling, no conflicts will be discovered between this class and his/her other classes
• Share
  • Indicates the percentage of teaching activity for this class associated with this instructor
• Responsibility
  • Teaching responsibility, when selected on the class assignment
• Limit
  • Class limit for that class
• Manager
  • The manager who is going to timetable the class (for example, your department or Large Lecture Room or Computing Lab)
• If a timetable has been created that includes this class, you will also see
  • Time
    • Time assigned to this class during timetabling
  • Date
    • Date pattern of the class
  • Room
    • Room assigned to this class during timetabling

A conflicting assignment is indicated by a light red background and the warning icon. Click the icon to learn more details.

Examinations

Information about examinations associated with the instructor.

• Classes/Courses
  • Instructional offering components (classes, instructional offering configurations, course offerings, and instructional offerings) defining which students need to take the examination (i.e., students enrolled into these components)
• Type
  • Type of the examination
  • Midterm or Final
• Length
  • Length of the examination in minutes
• Seating Type
  • Exam or Normal seating type
• Size
  • Expected number of students who will be taking the examination
• Max Rooms
  • The maximum number of rooms into which an examination can be split (for example, an examination for a class of 400 students can be split into two or three rooms if they need to use Exam seating type and do not have a room with exam seating capacity of 400 seats)
• Instructor
  • A list of instructors associated with the examination
• Assigned Period
  • Time period assigned to the examination
  • If no time period has been assigned yet, time preferences are displayed
• Assigned Room
  • Room(s) assigned to the examination
  • If no room has been assigned yet, room preferences are displayed
• Student Conflicts
  • Number of student conflicts (direct, more than two examinations a day, back-to-back)
  • Not Assigned when the exam has no period assigned.

Clicking on an examination takes you to its Examination Detail screen which contains more detailed information.

Instructor Unavailability

When instructor event unavailability is enabled (unitime.events.instructorUnavailability is set to true in the Application Configuration), list all committed events that the instructor has listed as the main or additional contact. These will be used as additional unavailabilites for the instructor by the course timetabling solver.

Preferences

Preferences for the given instructor. You can hide or unhide this part of the Instructor Detail screen by clicking on the small square in front of the Preferences section heading. If you want to change these preferences, click on the Edit Instructor Preferences button in this detail screen. That will take you to the Instructor Preferences screen. There are more details about instructor preferences in the description of the Instructor Preferences screen.

Preferences related to the Instructor Scheduling can be edited on the Instructor Assignment Preferences page by clicking the Edit Assignment Preferences button. These include Time, Distribution, and Course preferences.

Enrollments

If the instructor is also a student (there is a student with matching external Id in the current academic session), the Enrollments table is displayed, showing all enrollments if the student.

Teaching Assignments

If the Instructor Scheduling is enabled, the Instructor Detail page shows instructor assignment information about the instructor. Besides of the new teaching preference, maximal teaching load, assigned instructor attributes, and course preferences, the Instructor Detail page contains a new table with Teaching Assignments that are assigned to the instructor. More details are shown when an assignment is clicked showing the Teaching Assignment Detail dialog.

Operations

• Edit Instructor (Alt+I)
  • Go to the Edit Instructor screen to edit items listed in the first part of the Instructor Detail screen
• Edit Preferences (Alt+E)
  • Go to the Instructor Preferences screen to edit instructor’s preferences
• Edit Assignment Preferences
  • Go to the Instructor Assignment Preferences screen to edit instructor’s assignment preferences (see Instructor Scheduling for more details about the instructor scheduling component)
• Previous (Alt+P)
  • Go to the Instructor Detail screen for the previous instructor in your list of Instructors
    • The button is displayed only if there is a previous instructor in your list
• Next (Alt+N)
  • Go to the Instructor Detail screen for the next instructor in your list of Instructors
    • The button is displayed only if there is a next instructor in your list
• Back (Alt+B)
  • Go back to the last non-editable screen from which you came

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