Add Timetable Manager

Screen Description

In the Add Timetable Manager screen you can add a new user and indicate which departments should be associated with him/her.

Details

The upper part of the screen contains the following

Academic Session
- Session to which the new user should have access
- Can be changed from the Academic Sessions screen
First Name
Middle Name
Last Name
Academic Title
- Manager’s name and academic title
External ID
- The External ID can be changed only to a number that is not currently used for another manager.
- It must be the same as the External ID in the Users screen or the external ID of an authenticated user using other means such as LDAP, CAS, or OAuth2 authentication
- Can be an arbitrary string of at most 40 characters
Email Address
- Enter contact email address

Departments

Select a department in the drop-down list and click Add Department to make the user a manager for a department. Add as many departments as needed.

Note: A user that has Departmental Schedule Manager role has to be associated with at least one department.

Solver Groups

Select a solver group for which the user should be able to create a timetable and click Add Solver Group. Do it for all solver groups to which the user should have access.

Note: Solver groups are only needed for the Departmental Schedule Manager and similar roles that have non-admin access to the course timetabling solver.

Roles

Select a role for the user from the drop-down list and click Add Role. Add as many roles as needed and then select which one of them should be the primary role (the one applied whenever the user logs on to the application).

The default manager roles are:

System Administrator - user who has access to all screens and can do anything
Session Administrator - user who has access everything related to the academic session(s) they are associated with (through their department)
Departmental Schedule Manager - user who has access to and can change the input course timetabling and examination data of certain department(s)
Curriculum Manager - user who has access to and can change the curricula for their department
Examination Timetabling Manager - user who has access to and can change and timetable examinations for the academic session of their department
Event Manager - user who can approve or reject events for rooms in their department
View All User - user who has access to the (timetabling) data of all departmental schedule managers but cannot make any changes

Additional roles can be defined on the Roles page and their permissions on the Permissions page

Additional notes about roles:

A user needs to be associated with at least one role.
For the department-dependent roles such as the Departmental Schedule Manager role or Event Manager role, the department (or departments) is required, and it will restrict the users to only data of their departments.
For the session-dependent roles such as the Examination Manager or Session Administrator, the department is used to associate the user with the academic session(s) they have access to
For the session-independent roles such as the System Administrator, no department is needed.

Update Academic Sessions

Please note that all information except of the solver groups and departments are session-independent (there is one record for each timetabling manager shared between all the academic session). This means that a user cannot have a different role for different academic sessions or departments, but they may be associated with different departments or solver groups in each academic session.

The Update Academic Sessions section allows to indicate any future academic sessions of the same academic initiative that will have the departments and solver groups updated with the matching information. By default, all academic sessions of the same academic initiative are pre-selected.

Operations

Save (ALT+S)
- Save this new user and go back to the Timetable Managers screen
Back (ALT+B)
- Go back to the Timetable Managers screen without saving this new user